Executive Secretary

Dancar Industrial Group
Dancar Industrial Group
Dallas, United States

Job Summary

We are seeking a highly organized and professional Executive Secretary to provide high-level administrative support to senior executives. This role requires discretion, excellent time management skills, and the ability to handle confidential information with professionalism. You will be the go-to person for managing schedules, communications, and coordination of meetings, travel, and executive projects.

 

Key Responsibilities

  • Manage calendars, schedule meetings, and coordinate appointments

  • Handle email correspondence and phone communication on behalf of executives

  • Prepare reports, memos, agendas, and presentations

  • Coordinate travel arrangements (flights, accommodations, itineraries)

  • Take meeting minutes and follow up on action items

  • Maintain filing systems and organize executive records

  • Act as a liaison between executive leadership and internal/external stakeholders

  • Manage special projects and handle confidential data with integrity

 

Requirements

  • Proven experience as an Executive Secretary, Executive Assistant, or similar role

  • Must be authorized to work in the US
  • Excellent organizational and multitasking abilities

  • Strong written and verbal communication skills

  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  • High level of discretion and confidentiality


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