We are seeking a highly organized and professional Executive Secretary to provide high-level administrative support to senior executives. This role requires discretion, excellent time management skills, and the ability to handle confidential information with professionalism. You will be the go-to person for managing schedules, communications, and coordination of meetings, travel, and executive projects.
Manage calendars, schedule meetings, and coordinate appointments
Handle email correspondence and phone communication on behalf of executives
Prepare reports, memos, agendas, and presentations
Coordinate travel arrangements (flights, accommodations, itineraries)
Take meeting minutes and follow up on action items
Maintain filing systems and organize executive records
Act as a liaison between executive leadership and internal/external stakeholders
Manage special projects and handle confidential data with integrity
Proven experience as an Executive Secretary, Executive Assistant, or similar role
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
High level of discretion and confidentiality
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