Administrative Assistant (Legal & Compliance)

We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support the Legal and Compliance team. This role is ideal for someone highly organized, professional, and capable of maintaining confidentiality while handling sensitive information. The assistant will play a vital role in ensuring efficient legal operations and smooth day-to-day administration.

Key Responsibilities

• Mail Management (Primary):

  • Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)

  • Digitally distribute mail to the appropriate team members or systems

  • Maintain secure handling and storage of sensitive or confidential materials

  • Review incoming legal emails and upload digital files to the legal order management tool

  • Identify key information (e.g., serving party name, case number, type of legal order) and input it into the legal order management system

• Litigation Tool Data Entry:

  • Enter and update case information in the litigation management system

  • Assist in organizing and maintaining accurate legal records

  • Generate and distribute basic reports as needed

• Legal Administrative Support:

  • Prepare, edit, and organize legal or business documents

  • Handle ad hoc legal requests as needed

Qualifications

• Experience:

  • 6+ years in administrative, legal, or executive assistant roles preferred

  • Strong experience with mail management, legal administrative support, and data entry

• Skills:

  • Proficient in scanners, digital filing systems, and Google Workspace

  • Knowledge of case and legal order management tools (Safari and JIRA)

  • Exceptional attention to detail and ability to manage confidential information

  • Excellent organizational and communication skills

• Traits:

  • Dependable, professional, and self-motivated

  • Comfortable working onsite in a structured environment

Additional Details

• Schedule: Monday, Tuesday, Thursday (10 hours/week)

• Onsite: San Jose, CA (Hybrid not applicable)

• Confidentiality: Must maintain strict discretion when handling sensitive legal and compliance information